ByLaws
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ARTICLE I - Organizational
Section 1 - The Organization shall be known as the Three Forks Community Action Association,
Incorporated. The principal office of the Association shall be located in the town of
Newton, West Virginia, County of Roane; or any place so designated by the Board of
Directors of the Association.
Section 2 - The purpose of the Association shall be to assist with, develop, advise, or take any
other action deemed desirable on any program for the betterment of the social,
economical, and educational advancement of the community designated in Section 1
and the Incorporated Charter.
ARTICLE II - Membership
Section 1 - Eligibility:
Individuals residing within the areas served by the Newton, Amma, and Lefthand post
offices are automatically members of the Three Forks Community Action Association,
Incorporated. Individuals who reside outside the aforementioned boundaries may apply
for membership (see Section 2). New residents of the community will not be eligible for
election to the Board of Directors for a period of one year.
Section 2 - Application for Membership;
A. The applicant (who must be at least eighteen years of age) may attend any regular or
special meeting of the Association and register his/her name and address with the
Secretary as an applicant for membership or the applicant's name and address may be
taken by a bona fide member and registered with the Secretary.
B. At the next regular or special meeting of the Association, the members present may
approve for membership applicants who registered at the preceding meeting. Upon a
majority vote of the members present, the applicant(s) shall thereafter be a member of
the Association entitled to all rights and privileges of said membership.
Section 3 - Termination of Membership:
Membership may be terminated for conduct detrimental to the operation of the
Organization by a majority vote of the members present at any regular or special
meeting, provided the member has been given two weeks written notice of the pending
action.
ARTICLE III - Directors
Section 1 - The Board of Directors of this Association shall be nine (9) members in good standing
with the Association, representing a cross section of the designated community. The
Directors shall be elected by general membership at the annual meeting. Members of
the same household shall not hold a directorship simultaneously. For the June 29, 2007
election, four Board Members will be elected to a one year term and the remaining five will
serve a two year term. Beginning in 2008, all Board of Directors members will be elected
to two year terms. A member may be elected again, provided their terms of directorship
do not exceed four (4) consecutive years.
Section 2 - In case a Board Member is absent from two successive scheduled meetings, he/she
shall give reason for non-attendance before the next regularly scheduled meeting. If
reason is not given and the Board Member fails to attend the next meeting, he/she shall be
declared terminated and a successor will be elected to replace him/her.
Section 3 - The directorship of any Board Member may be terminated by a majority vote of the
general membership present at the next meeting for violations of the By-Laws or
Articles of this Organization. However, said Board Member shall be notified by a written
notice from the Secretary two weeks prior to the meeting of the pending action.
ARTICLE IV - Officers
Section 1 - The officers of this Association shall be President, Vice President, Secretary, Treasurer,
and Sergeant at Arms, each of whom shall be elected by the Board of Directors for a one
year term of office. Said election of officers is to be held by the Board of Directors within
one week after the annual meeting of the Association. In the event the President and
Vice President are not dually elected to the Board of Directors, they shall automatically
be placed on the Board.
Section 2 - In the event an officer is unable to fulfill his/her term, the vacancy will be filled by
affirmative vote of the majority of the Board of Directors. The officer filling the vacancy
shall serve out the unexpired term.
Section 3 - Duties of Officers:
A. President: He/she shall preside at all meetings. He/she shall serve as ex-officio
member of all committees with the exception of the Nominations Committee. The
President shall be a member of the Board of Directors.
B. Vice President: In the absence of the President, the Vice President shall perform the
duties of the President. The Vice President shall be a member of the Board of Directors.
C. Secretary: The Secretary shall keep and present the minutes of all meetings of the
Association and Board of Directors and shall handle all correspondence.
D. Treasurer: The Treasurer shall receive and give receipts for monies due and payable
and shall keep accurate records of all transactions. The Treasurer shall make a written
financial statement public at every meeting. The Treasurer shall be bonded. An audit will
be conducted every year.
E. Sergeant at Arms: The Sergeant at Arms shall take roll at all meetings, collect all closed
ballots, advise the President in which order to allow speakers from the floor, and keep
general order.
ARTICLE V - Meetings of the Association
Section 1 - Annual Meeting: The annual meeting of the Three Forks Community action Association,
Inc. shall be on the last Friday of June.
Section 2 - Regular meetings of the Association shall be the first Monday of every month. In the event
that the regularly scheduled meeting date is a holiday, the meeting shall be moved to the
following Monday.
Section 3 - Special Meetings of the Association may be called by the President or any ten (10)
members. The person or persons calling the special meeting may fix the place and time
for holding said meeting. Notice for any special meeting shall be given by public notice
at least seven (7) days prior to the date of the meeting.
ARTICLE VI - Quorum
Section 1 - Ten (10) members of the Three Forks Community Action Association, Inc. shall
constitute a quorum for conducting business at any meeting.
Section 2 - One more than half the members of the Board of Directors shall constitute a quorum for
a Board meeting.
ARTICLE VII - Committees
Section 1 - Standing Committees: The President shall appoint at least three (3) members to serve on
the following standing committees:
Activities Committee
Auditing Committee
Bingo Committee
Building Committee
Clean-up Committee
Kitchen Committee
Legislative Committee
Music Committee
Nominations Committee
Park Committee
Each committee shall choose a chairman from those appointed. The chairman shall
attend all regularly scheduled meetings. It shall be the responsibility of the committee
to suggest procedures, policies, and improvements as shall be deemed necessary and
prudent. Committee members shall serve for a four (4) year term. Members of the same
household cannot serve on the same committee.
Section 2 - Other Committees: The President shall appoint any other committee deemed necessary
for the smooth operation of the Association. The President shall serve as ex-officio
member of all committees with the exception of the Nominations Committee. The
President shall not serve on the Nominations Committee so as to allow the committee to
follow through with its business without bias.
ARTICLE VIII - Amendments
Section 1 - These By-Laws may be amended, revised, or repealed by a two-thirds (2/3) vote of the
members of the Association present at the annual meeting or at a special meeting called
for that purpose.
Revised 06/2007
Section 1 - The Organization shall be known as the Three Forks Community Action Association,
Incorporated. The principal office of the Association shall be located in the town of
Newton, West Virginia, County of Roane; or any place so designated by the Board of
Directors of the Association.
Section 2 - The purpose of the Association shall be to assist with, develop, advise, or take any
other action deemed desirable on any program for the betterment of the social,
economical, and educational advancement of the community designated in Section 1
and the Incorporated Charter.
ARTICLE II - Membership
Section 1 - Eligibility:
Individuals residing within the areas served by the Newton, Amma, and Lefthand post
offices are automatically members of the Three Forks Community Action Association,
Incorporated. Individuals who reside outside the aforementioned boundaries may apply
for membership (see Section 2). New residents of the community will not be eligible for
election to the Board of Directors for a period of one year.
Section 2 - Application for Membership;
A. The applicant (who must be at least eighteen years of age) may attend any regular or
special meeting of the Association and register his/her name and address with the
Secretary as an applicant for membership or the applicant's name and address may be
taken by a bona fide member and registered with the Secretary.
B. At the next regular or special meeting of the Association, the members present may
approve for membership applicants who registered at the preceding meeting. Upon a
majority vote of the members present, the applicant(s) shall thereafter be a member of
the Association entitled to all rights and privileges of said membership.
Section 3 - Termination of Membership:
Membership may be terminated for conduct detrimental to the operation of the
Organization by a majority vote of the members present at any regular or special
meeting, provided the member has been given two weeks written notice of the pending
action.
ARTICLE III - Directors
Section 1 - The Board of Directors of this Association shall be nine (9) members in good standing
with the Association, representing a cross section of the designated community. The
Directors shall be elected by general membership at the annual meeting. Members of
the same household shall not hold a directorship simultaneously. For the June 29, 2007
election, four Board Members will be elected to a one year term and the remaining five will
serve a two year term. Beginning in 2008, all Board of Directors members will be elected
to two year terms. A member may be elected again, provided their terms of directorship
do not exceed four (4) consecutive years.
Section 2 - In case a Board Member is absent from two successive scheduled meetings, he/she
shall give reason for non-attendance before the next regularly scheduled meeting. If
reason is not given and the Board Member fails to attend the next meeting, he/she shall be
declared terminated and a successor will be elected to replace him/her.
Section 3 - The directorship of any Board Member may be terminated by a majority vote of the
general membership present at the next meeting for violations of the By-Laws or
Articles of this Organization. However, said Board Member shall be notified by a written
notice from the Secretary two weeks prior to the meeting of the pending action.
ARTICLE IV - Officers
Section 1 - The officers of this Association shall be President, Vice President, Secretary, Treasurer,
and Sergeant at Arms, each of whom shall be elected by the Board of Directors for a one
year term of office. Said election of officers is to be held by the Board of Directors within
one week after the annual meeting of the Association. In the event the President and
Vice President are not dually elected to the Board of Directors, they shall automatically
be placed on the Board.
Section 2 - In the event an officer is unable to fulfill his/her term, the vacancy will be filled by
affirmative vote of the majority of the Board of Directors. The officer filling the vacancy
shall serve out the unexpired term.
Section 3 - Duties of Officers:
A. President: He/she shall preside at all meetings. He/she shall serve as ex-officio
member of all committees with the exception of the Nominations Committee. The
President shall be a member of the Board of Directors.
B. Vice President: In the absence of the President, the Vice President shall perform the
duties of the President. The Vice President shall be a member of the Board of Directors.
C. Secretary: The Secretary shall keep and present the minutes of all meetings of the
Association and Board of Directors and shall handle all correspondence.
D. Treasurer: The Treasurer shall receive and give receipts for monies due and payable
and shall keep accurate records of all transactions. The Treasurer shall make a written
financial statement public at every meeting. The Treasurer shall be bonded. An audit will
be conducted every year.
E. Sergeant at Arms: The Sergeant at Arms shall take roll at all meetings, collect all closed
ballots, advise the President in which order to allow speakers from the floor, and keep
general order.
ARTICLE V - Meetings of the Association
Section 1 - Annual Meeting: The annual meeting of the Three Forks Community action Association,
Inc. shall be on the last Friday of June.
Section 2 - Regular meetings of the Association shall be the first Monday of every month. In the event
that the regularly scheduled meeting date is a holiday, the meeting shall be moved to the
following Monday.
Section 3 - Special Meetings of the Association may be called by the President or any ten (10)
members. The person or persons calling the special meeting may fix the place and time
for holding said meeting. Notice for any special meeting shall be given by public notice
at least seven (7) days prior to the date of the meeting.
ARTICLE VI - Quorum
Section 1 - Ten (10) members of the Three Forks Community Action Association, Inc. shall
constitute a quorum for conducting business at any meeting.
Section 2 - One more than half the members of the Board of Directors shall constitute a quorum for
a Board meeting.
ARTICLE VII - Committees
Section 1 - Standing Committees: The President shall appoint at least three (3) members to serve on
the following standing committees:
Activities Committee
Auditing Committee
Bingo Committee
Building Committee
Clean-up Committee
Kitchen Committee
Legislative Committee
Music Committee
Nominations Committee
Park Committee
Each committee shall choose a chairman from those appointed. The chairman shall
attend all regularly scheduled meetings. It shall be the responsibility of the committee
to suggest procedures, policies, and improvements as shall be deemed necessary and
prudent. Committee members shall serve for a four (4) year term. Members of the same
household cannot serve on the same committee.
Section 2 - Other Committees: The President shall appoint any other committee deemed necessary
for the smooth operation of the Association. The President shall serve as ex-officio
member of all committees with the exception of the Nominations Committee. The
President shall not serve on the Nominations Committee so as to allow the committee to
follow through with its business without bias.
ARTICLE VIII - Amendments
Section 1 - These By-Laws may be amended, revised, or repealed by a two-thirds (2/3) vote of the
members of the Association present at the annual meeting or at a special meeting called
for that purpose.
Revised 06/2007